Minutes – DNCL Board Meeting, 29 April 2016

Present: David Farrar (Chair), Lucy Elwood, Adam Hunt, Kenneth Johnston, David Moskovitz (via teleconference and video conference).

In Attendance:  Debbie Monahan, Laura Turnbull

  1. Register of Interests

The Register of Interests was updated. No conflicts were noted for this meeting.

  1. Minutes of the last meeting

The minutes of the last DNCL Board meeting were passed as true and accurate. There were no matters arising.

  1. WHOIS policy review

The proposed consultation paper was presented to the Board. There was a discussion regarding the detail within the paper explaining the rationale for proposing a process to allow WHOIS information to be withheld in certain circumstances.  The Board agreed to issue the proposed process for consultation, as per agreed amendments.

It was noted that the approach for approving the final policy amendments will be finalised after considering submissions received and any impact they have on the process as detailed in the consultation process.

The DNC will make the amendments to the consultation paper and circulate to the Board via email for final approval.

  1. Reserved names

The Board noted that the wording of the current policy may be confusing around what will happen to reserved names after the two year anniversary of implementing second level registrations.  It was agreed that the current policy should be amended to set a clear deadline for registering reserved names and the draft consultation paper was approved.

The DNC and staff were thanked for their work.              

  1. Internal Policies – Financial Delegations and Credit Card Use

The Financial Delegations and Credit Card were approved with no changes.  

  1. DNC Reports

The DNC reports were taken as read.

  1. DNC work plan

The current DNC work plan was noted.  From the June meeting there will be further information supplied to the Board regarding the details of the projects that are being undertaken by the office.

There was a discussion regarding the timings of future policy reviews and how reviews are managed for the new policy framework.  For example, the Operations and Procedures policy may be reviewed a section at a time.

  1. .nz update

The DNC provided the Board with the outcome of a review by DNCL, NZRS and InternetNZ on the group related aspects of the project.   Overall the project was a success and opening registrations as the second level has had a positive impact for the internet community.     

  1. Chair update

The Chair is attending the cyber security summit in Auckland in May. He will provide the Board with any relevant updates.

  1. Audit and Risk matters

The DNC provided an oral update regarding the upcoming audit.

  1. Health and Safety

DNCL’s Health and Safety Officer presented a paper to the Board on the offices health and safety practices. The Board were comfortable with the processes in place and noted the paper.  

  1. Any other business

The DNC updated the Board on the MOU between .nz and the NZ government which is to be signed next week.  

  1. Dates future meetings

The next meeting will take place on Thursday 23 June 2016.