Minutes - Board Meeting 9 February 2012

Present

Joy Liddicoat (Chair), Michael Foley, Andy Linton, David Farrar, Debbie Monahan, Alison McKenzie

Hamish MacEwan attended the meeting as an observer.

Apologies

Ken Johnston

The meeting began with Board Alone time.

1. Register of Interests

The DNCL Register of Interests was updated. No conflicts were noted for this meeting.

2. Minutes of the last meeting

The minutes of the last DNCL Board meeting were passed as true and accurate. There were no matters arising that were not covered elsewhere in the agenda.

3. DNCL Work plan

The Board discussed the change in priorities shown in the work plan. The proposal to assign a Board member to each large project was accepted. The work plan is to be monitored and amended if required.

4. DNC Reports

The DNC spoke to her reports for the months of November and December. DNSSEC implementation was discussed and it was agreed that this will now be a specific item included in the DNC reports. The DNC was thanked for her reports.

5. Reporting to Council

DNCL reports to Council in two different ways – as the .nz manager and to InternetNZ as the shareholder. The Operating Agreement between InternetNZ and DNCL sets out the reporting required. It was felt that the reports produced did meet those requirements but that we should be seeking to continually review the information provided to ensure the reports are relevant and meet Council’s requirements. DNCL will discuss with NZRS the areas of .nz information that both organisations report to Council and agree the best way to produce that.

6. Take Down of Domain Names

The Board noted the legal advice received which supports the position taken by DNCL of only taking down a .nz domain name on receipt of an appropriate order after due process has been followed. Some questions were raised and these will be followed up with the lawyers. The Board agreed that the Authorisation Agreement could be amended to clarify the role of DNCL when Registrars receive a notice to takedown a domain name. Consultation with registrars, and a public consultation, will be undertaken on the proposed change to the agreement.

Paul McKitrick joined the meeting at 6.48pm

7. Security Strategy

Paul spoke to the draft Security Strategy for .nz, emphasising that the strategy attempts to define DNCL’s role in the wider environment of .nz and New Zealand. There was some discussion around this and some changes suggested. A new draft of the document will be circulated to the Board by email.

Other agenda items were discussed in Committee. A draft of the DNCL Statement of Direction and Goals was discussed. This draft will be amended based on the discussions and forwarded to InternetNZ for their upcoming Council meeting.