Minutes - Board Meeting 5 October 2015

Present: David Farrar (Chair), Lucy Elwood (via video conference), Adam Hunt, Kenneth Johnston and David Moskovitz.

In Attendance: Debbie Monahan, Laura Turnbull, Jordan Carter, Jay Daley and Richard Currey (via telephone).

1. Register of Interests

The DNCL Register of Interests was updated. No conflicts were noted for this meeting.

2. Minutes of the last meeting

The minutes of the last DNCL Board meeting were passed as true and accurate. There were no matters arising.

3. WHOIS policy review

The Board approved the draft WHOIS consultation paper with some minor amendments as agreed. The Board also noted the planned timeline for this review including the planned dates for the public meetings.

The DNC and team were thanked for their excellent work.

4. Succession planning

The succession planning document was noted by the Board and it was asked that a high level summary be provided to Council for their December meeting.

5. Internal Policy – International Travel and Conference Attendance

The Board discussed the amended International Travel and Conference Attendance policy. It was agreed that the DNC would make the requested changes and submit to the Board via email for their approval.

6. Group updates

Jordan Carter, Chief Executive of InternetNZ provided the Board with an update regarding InternetNZ’s current activities.

Jay Daley, Chief Executive of NZRS, provided the Board with an update regarding NZRS’s activities. There was a discussion with the Board regarding the SRS validation error that allowed a .nz domain name to be registered that exceeded the maximum number of characters.

7. DNC Reports

The reports for July, August and the first part of the September report were taken as read. The DNC was thanked for the reports.

The Board noted the recent amalgamation and purchase of a Registrar, the DNC reviewed the percentage share held and the .nz market remains competitive. As with all .nz Registrar acquisitions and mergers, any further acquisitions made by this Registrar will be reviewed and considered to whether it is a good thing for the market.

8. DNC work plan

The DNC work plan was noted.

9. .nz update

The Chair noted that relevant items were discussed earlier in the meeting.

10. Chair update

The Chair provided the Board with an update regarding the upcoming strategy day.

11. Audit and Risk matters

The DNC spoke to the Board regarding reporting aspects of the 15/16 audit.

12. Any other business

There was a brief discussion regarding the format of the monthly reports. It was noted that the DNC would review the format of the reports once the DNCL strategy had been confirmed.

13. Dates future meetings

The next Board meeting will be held on Thursday, 3 December 2015.